To share a file from OneDrive, use the Share icon in the ribbon, or click on the 3 dots next to the file name and select Share from the menu. Links can be sent to collaborators from Outlook or directly from Excel Online. To share a file in Excel Online, use the Share icon in the upper right corner and follow the prompts for sending a link. A file can be shared from within Excel Online or from the OneDrive file directory. There are multiple ways to share a file, and this can be done when the file is first created or later. To keep the original file, uncheck “Replace existing file” before selecting “Save.” If you choose to Edit a Copy, the copy will be given a different filename and the unsupported features will be stripped out. Always save a backup copy of the file before making any modifications.
If, instead of getting the yellow bar, you get the popup warning message shown below, you will not be able to open the file in Excel Online unless you remove the unsupported features that are listed. If you got the yellow bar and proceeded with opening the file in Excel Online, then you will likely get the following message if you try to edit the file in your browser: To edit this file, you will be prompted to “Edit in Browser.” The file will then be saved with a new filename, and the unsupported features will be removed. If you have previously backed up the file, then click on the x in the yellow bar. macros or Visual Basic for Applications), protected worksheets, or other features that are unsupported by Excel Online, you may get a yellow bar with a warning message such as this:
#Excel file locked for editing after i saved it code
If the file contains any VBA code (a.k.a. If you don’t get any warning messages, then the file is ready for use with Excel Online. To open the file in Excel Online, you can click on it directly from OneDrive, or you can browse to and select it from within Excel Online. First, make a backup of your Excel file and save a copy to OneDrive. Preparing a Desktop File for Excel Onlineįiles created with Excel Desktop can also be used in Excel Online, but some preparation is necessary. The features of Excel Online (circled in red) will be discussed later in this post. Rather, it is designed to be used in conjunction with Excel Desktop. This is because Excel Online does not include all the features available in Excel Desktop, and as such, is not a replacement. You will also find that Excel Online has fewer tabs than Excel Desktop. Upon close inspection of the image below, however, you will find notable differences between the Home Tab Ribbon of Excel Online (top ribbon) and that of Excel Desktop (bottom ribbon). Your file should now appear in the file directory.Ĭomparing Headers in Excel Online and Excel DesktopĪ blank Excel Online workbook looks very similar to the desktop version of Excel. Once OneDrive is open, press the F5 function key to refresh the list. To check if your file saved properly, go to the App Launcher and open OneDrive. This will save your file to OneDrive, where you can access it from any device that has Excel Online or Excel Desktop. With the blank workbook open, select “Save As” and name your file. Once in Excel Online, open a new blank workbook by clicking on the icon. If the Excel icon is not in the current view, you can get to it by clicking on the App Launcher icon, which is the grid in the upper left corner of your screen, above the search field. To open a blank workbook in Excel Online, first log in to your Office 365 account. Creating a Blank Workbook in Excel Online
This post intends to bring some clarity to the use and sharing of files with Excel Online, and how that relates to Excel Desktop and OneDrive. Microsoft Office 365 provides users with a combination of widely used and familiar applications, such as Excel, Word, and PowerPoint, along with some new tools, cloud storage, and more.
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